Contract

Centralise your school's vendor agreements

Take control of your procurement and compliance. Store all vendor contracts in one secure repository, track Data Processing Agreements (DPAs), and automate renewal alerts so you never miss a deadline or roll over an unwanted subscription.

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The Essentials

Total control over your procurement lifecycle

Stop hunting through scattered shared drives and email inboxes for critical agreements. Bring your school’s vendor contracts together in a structured, actionable format.

Centralised Repository

Store all your vendor contracts, DPAs, and terms of service in a single, secure, and easily searchable online library.

Automated Alerts

Set custom notifications for contract expiries, renewal notice periods, and review dates to stay ahead of procurement deadlines.

Compliance Tracking

Easily verify whether a vendor has a signed Data Processing Agreement (DPA) or Standard Contractual Clauses (SCCs) in place.

Platform Features

Connect procurement with data protection

Contract Insights

Unified vendor and contract intelligence

A contract doesn't exist in a vacuum—it is directly tied to the data a vendor processes and the risks they pose. The Contract Management module works hand-in-hand with your broader compliance efforts, ensuring that legal agreements, data protection obligations, and vendor risk assessments are always perfectly aligned.

Document Storage

A secure home for every agreement.

Renewal Management

Proactive alerts for expiries.

DPAs & Data Transfers

Track data processing compliance.

Ownership & Value

Assign responsibility and track spend.

End the search for missing contracts

Upload and organise Master Services Agreements (MSAs), schedules, and software licenses. Maintain a single source of truth so leadership, finance, and IT teams always have access to the most up-to-date legal documentation.

Never auto-renew by accident again

Track key contract dates including start dates, end dates, and critical notice periods. The platform alerts assigned owners automatically, giving your school ample time to renegotiate terms or transition to a new supplier.

Ensure legal data protection coverage

Easily log and monitor the status of Data Processing Agreements (DPAs) and international data transfer safeguards like SCCs or the UK Addendum. Ensure every tool processing student data is legally bound to your privacy standards.

Clear accountability and financial oversight

Assign specific contract owners within your school (such as Heads of Department or IT leads) to ensure accountability. Track contract values to help Bursars and finance teams manage EdTech spend and procurement budgets effectively.

Ready to take control of your school's contracts?

Start your free trial today and discover how easy it is to centralise your agreements and automate renewal alerts.

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Who it's for

Built for finance, IT, and compliance leaders

Managing contracts requires cross-departmental visibility. Give your teams the tools they need to collaborate on procurement.

FINANCE & OPERATIONS

Bursars & COOs

Gain total visibility over the school's software spend, manage upcoming renewals proactively, and avoid being locked into unwanted auto-renewals.

DATA PROTECTION

DPOs & Privacy Leads

Ensure every active vendor has the correct legal safeguards in place, tracking DPAs and international data transfer agreements effortlessly.

TECHNOLOGY TEAMS

IT Directors

Keep track of software licenses, SLAs, and service agreements, ensuring the tools your school relies on are fully supported and documented.

Platform Ecosystem

Integrated procurement and risk management

Contracts are just one part of the puzzle. Connect this module seamlessly with our broader platform to manage vendor risk and privacy holistically.

Vendor

Streamline due diligence on AI, privacy, safeguarding, and cybersecurity when procuring third-party suppliers.

Privacy

Conduct Data Protection Impact Assessments (DPIAs) alongside your contract reviews to ensure total compliance.

Governance

Align your contract renewals and procurement lifecycles with your school's wider strategic projects and risk registers.

Common Questions

Understanding Contract Management

What types of contracts can we store in the platform?

You can store any supplier agreement, including Master Services Agreements (MSAs), software licenses, Data Processing Agreements (DPAs), Non-Disclosure Agreements (NDAs), and support schedules.

How do the automated renewal alerts work?

When you log a contract, you define its notice period and expiration date. The platform will automatically notify the assigned contract owner ahead of the notice period, ensuring you have time to review the service before an auto-renewal triggers.

Does this link to our Vendor Management module?

Yes. The Contract Management module is designed to work in tandem with Vendor Management, allowing you to view a vendor's compliance risk profile alongside their legal agreements and DPAs.

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Get Started

Never miss a contract renewal again

Speak with our team to see Contract Management in action, or start your free trial today to bring order to your school's procurement.