Privacy Compliance Management

A data privacy and protection compliance platform designed to be your digital consultant in making privacy compliance easier, faster and more dynamic.

A specialist platform for schools

Privacy Compliance Management - 1st graphic

A foundation platform for schools seeking to begin or develop their data privacy and protection programme. 9ine’s Data Privacy and Protection App enables schools to capture where and how they collect personal data, identify third parties with whom it is shared and undertake a comprehensive risk assessment on processing activities which present a high risk.

  • Provides an introduction to data privacy and protection
  • Kick starts a privacy management programme
  • Identifies third parties with who schools share personal data and where an assessment of that third party or vendor is necessary
  • Quickstart includes over 150 pre-determined school based records of processing activities, split by school function such as HR, Admissions, IT, Finance, Safeguarding
  • Enables notes and comments to be captured, creating a commentary of privacy being ‘operationalised’ for each processing area
  • Identifies where privacy risks reside and enabling evidential measures to reduce those risks
  • Includes 9ine’s Training Academy, providing on-demand professional development for all things privacy
Privacy Compliance Management - 2nd graphic

Operationalisation your schools’ privacy programme

A dedicated Privacy Management Programme consisting of over 80 tasks across 9 programme areas supports your organisation with the know-how for operationalising privacy. With PMP templates covering the UK-GDPR, EU-GDPR, Canadian PIPEDA/ replacement C-11, Thai PDPA, Japan APPI, Singapore PDPA and with many more in development. You school has a jurisdiction specific programme of work to embed privacy compliance based on local and global data protection law.

Supported by productivity tools such as task, risk and lesson, your school can get started with your privacy programme quickly and easily.

Tasks@2x
Tasks@2x

Task

Task enables schools to plan, organise and manage privacy governance obligations from start to finish. Schools can coordinate tasks so everyone knows who’s doing what and when. Sharing of feedback, files and status updates in a single location removes the need for spreadsheets, email and other linear management and reporting mechanisms.

Risk

Risk enables the easy identification, assessment, management and control of every type of privacy risk category in school. Actively manage and report on activity by department or function in the treatment of known risks and transparently report to the board or governing body on progress given the severity of privacy risks the school is treating.

Lessons

Lesson empowers schools to centrally capture lessons from privacy risks, tasks and incidents that are sufficiently important that a matter of record is required and action taken to improve the privacy risk management of the school.

ROP@2x
ROP@2x

Task

Task enables schools to plan, organise and manage privacy governance obligations from start to finish. Schools can coordinate tasks so everyone knows who’s doing what and when. Sharing of feedback, files and status updates in a single location removes the need for spreadsheets, email and other linear management and reporting mechanisms.

Risk

Risk enables the easy identification, assessment, management and control of every type of privacy risk category in school. Actively manage and report on activity by department or function in the treatment of known risks and transparently report to the board or governing body on progress given the severity of privacy risks the school is treating.

Lessons

Lesson empowers schools to centrally capture lessons from privacy risks, tasks and incidents that are sufficiently important that a matter of record is required and action taken to improve the privacy risk management of the school.

Lessons@2x
Lessons@2x

Task

Task enables schools to plan, organise and manage privacy governance obligations from start to finish. Schools can coordinate tasks so everyone knows who’s doing what and when. Sharing of feedback, files and status updates in a single location removes the need for spreadsheets, email and other linear management and reporting mechanisms.

Risk

Risk enables the easy identification, assessment, management and control of every type of privacy risk category in school. Actively manage and report on activity by department or function in the treatment of known risks and transparently report to the board or governing body on progress given the severity of privacy risks the school is treating.

Lessons

Lesson empowers schools to centrally capture lessons from privacy risks, tasks and incidents that are sufficiently important that a matter of record is required and action taken to improve the privacy risk management of the school.

Privacy Compliance Management - RoP-Data Inventory@2x
Privacy Compliance Management - RoP-Data Inventory@2x

Records of processing / data inventory

Records of Processing provides schools with a Quickstart schedule of the most common processing activities found in school. Exemplar processing activities, segmented by school department and function and ready for you to use. A supportive workflow enables you to know what information to add and where, with intelligent risk identification, informing the need for further risk analysis through a DPIA. Supportive tools such as task and risk creation enable those with a responsibility for privacy to actively manage the privacy programme in school.

Privacy Compliance Management - DPIA@2x
Privacy Compliance Management - DPIA@2x

Data Protection Impact Assessment (DPIA / PIA)

DPIA / PIA provides an easy to use and guided workflow to qualify, determine and then if required, complete a DPIA / PIA. With a process where each DPIA / PIA is screened for relevance given the processing risks, 9ine’s technology provides schools with a light touch DPIA / PIA, through to a comprehensive DPIA/ PIA for those processing activities where significant privacy risks are identified. The workflow supports schools to focus their time on processing activities that present the highest risk. Integrated risk and task management supports schools in operationalising the management of risky processing activities.

Solutions - Privacy Compliance Management - Roles & Responsibilities@2x
Solutions - Privacy Compliance Management - Roles & Responsibilities@2x

Roles & Responsibilities

Roles & Responsibilities creates a central, single record of governance responsibilities that supports school leaders with oversight for all risks, tasks, projects and issues relating to governance activities within school. The feature enables school leaders to operationalise governance responsibilities, ensuring transparent accountability for those managing areas such as privacy, cyber, technology, safeguarding and pastoral.

Privacy Compliance Management - Vendor Assessment@2x
Privacy Compliance Management - Vendor Assessment@2x

Vendor Assessment

9ine Vendor Assessment, a purpose-built platform that supports schools to evaluate and manage the privacy, technology, contract and safeguarding tasks and risks associated with third parties such as service providers, EdTech vendors, core IT system providers and contractors.

Privacy Compliance Management - Incident@2x
Privacy Compliance Management - Incident@2x

Incident

Effectively manage the full privacy and cyber security incident lifecycle with 9ine Incident Management. Specifically designed for Education, you can streamline investigations, automate tasks, identify risks, create lessons learnt and evaluate reporting to regulatory authorities.

Standardised investigation and reporting ensures all relevant information relating to the incident is captured. Workflow based assessment includes a detailed assessment of the technical implications for those IT or cyber security related incidents with embedded troubleshooting analysis that supports IT teams in root cause analysis.

Privacy Compliance Management - Dashboard@2x
Privacy Compliance Management - Dashboard@2x

Dashboard

9ine Dashboard provides at-a-glance, real time visibility on the progression of governance related tasks, incidents, risks, issues and compliance levels. With two views, one specific to each user, and a wider ‘Organisation Dashboard’, the feature empowers users to understand current status and future needs. It creates powerful insights for school leadership teams, enabling identification and response to potential problems and before they occur.